How to make Quotes /sales order

Quotes: Quotes are usually written for the buyer in which the detail of the product is written

First we click the task button and select the quotes sales order

The following window appear

Customer ID: enter the id of the customer who required information.

Date: enter the date on which the quotes is written

Term: enter the term on which the purchase discount is given to the customer

Quantity: enter the no of product purchase by the customer

Select the item of the product purchase by the customer

Enter the unit price of the product

Enter the total amount of the product purchase.

Press Alt+S or click the save button for save the file.

                                                     Sales order                 

Sales order is maintain when we receive the order of the customer

Sales order is always maintain after the quotes

First we click the task button and select the quotes sales order and go to the sales order

The window will appear

Customer ID: Enter the id of the customer who purchases the product.

Date: enter the date on which the product is sale to the customer.

Terms: enter the term on which the discount is received

Quantity: enter the no of the product purchase by the customer

Enter the id of the product purchase by the customer

Enter the unit price of the product and the total amount is automatic calculate.

Press Alt+S or click the save button for save the file.

How to make assembly in Peach tree

We can make the assembly inventory in Peach tree accounting system

First we click the task button and select the assemblies

              

The following window display

Item ID: click the look up button then select the id of assembly stock

Name: enter the name and reference

Enter the date in the date tab

Enter the quantity on the hand and the quantity to build of inventory

And enter the reason to build the quantity

Press Alt+S or click the save button to save the assembly.

Peach tree – General journal entry

For the recording of entries in peach tree accounting system we use general journal entry. First we click the task button and select the general journal entry

The following window appears.

Enter the date in the date column and enter the reference

The followings are the necessary information to maintain the general journal entries

GL Account

Descriptions

Amount of debit

Amount of credit

We can pass the entry for example the employer paid the salaries.

Salaries expense 2000

        Cash account   2000   

Click the look up button and select the relevant GL Account and enter the amount which is debit and credit.

Click the save button or press the Alt+S to save the general journal entry.

Vendor credit memo

Click on the task option and select the vendor credit memo

The following window appear

This window will open

This window is used to record purchase return, means things that we return back to our vendor. This window contain different option that are as following

Vendor id:

Select the vendor id to whom you want to returned the things and after that add his invoice number

Date:

The date at which you are going to make this document or recording this will be written in the date column.

Credit no:

The credit no will be written for the record.

Term:

In this column the discounted term will be written

When you will select the vendor then the tab will automatically change from “apply to purchase” to “apply to invoice no”

Press Alt+S for save.

How to make payments to vendor and creditors

We enter the payments of the vendor and creditors.

Make the payments on the outstanding purchase invoices

First click the task button and select the payments

Following window display:

Click the look up button and select the vendor who makes the payments

Check is used to pay the outstanding purchase invoices enter the references number of check it is necessary to enter the check number.

Select the date on which payment is paid if the payment make within discount the amount of discount shown

Select the cash account to click the look up button

Cash  

Cash in bank: if the payment is pay in bank

Enter the quantity, item and price per unit.

Amount payment column: Type the amount of payment in the amount payment column

Payment column: Peachtree automatically calculate the amount of payment in the payment column

press ALT+S or click the save button to save the payments

How to save purchase order

We enter the purchase request from the vendor

Before save the purchase order the vendor and inventory item account maintain.

First we click the tasks button and select the purchase order the following window display

Following window appear

First enter the vendor id if the vendor account already maintains click the look-up button and select the vendor

Enter the date if the purchase order is not today.

Enter the quantity of the purchase order and then enter the item id if the item id already maintain select the item and description is shown

Enter the price of the unit which is order and the amount is shown

Enter the purchase order number and it is necessary to enter the data in purchase received.

After entering the all information click the save button the purchase order is save

Maintain Inventory Items

In Peach tree accounting system we post the transaction of sale and purchase in the inventory items

First click the maintain the list is appear

Click the inventory item the following window display

Item ID:

we enter the item Id the item id is different from different items it is the very sensitive case to enter the id of the items for example B1 and b1 are the id of two different inventory items.

Description:

 We enter the description about the item. The description may be longer for the different sale and purchase transaction.

Price level:

The price level of the inventory item is written the price level is different from the different item.

Last unit cost:

In which we enter the cost of the last unit in the inventory items.

Cost method:

In the perpetual system we use the three methods to record the inventory

FIFO: first in first out
LIFO: last in last out
AVERAGE: average of all

We can select the any one method to record the inventory.

Item type:

We enter the type of the inventory item.

Unit/measure:

Enter the unit and measure of the inventory items .units measure in kg, liter.

Weight:

Enter the weight of the inventory item.

G/L Accounts:

Select the general ledger account of sales, cost of goods sold and inventory in the charts of accounts.

Quantity on SO: enter the quantity of the sales order.

Quantity on PO: enter the quantity of purchase order.

Quantity on hand: enter the quantity of the inventory items on hand

Quantity available: enter the quantity of the inventory items are available for sale and purchase.

Vendor ID: enter the vendor id for the purchases inventory.

Buyer ID: enter the buyer id for the sales inventory.

How to maintain vendor prospects

After maintaining the charts of accounts we maintain the vendor records.

First we click the maintain button and click the vendor

The following window display.

General tab:

In general tab enter the vendor contact, Account no, address, city name and telephone no. etc...

 Purchase Default tab:

To set up different purchase transaction defaults for each vendor record, select the purchase default. And change this information at different transaction.

Purchase Rep:

You can enter the purchase representative that has contact with the vendor.

Purchase Account:

This relate to the chart of accounts ready established, in which we have to select account for vendor.

Ship via: if the goods are purchase foreign country.

Terms: we enter the purchase conditions impose by the vendor.

Delivery method:

These are two delivery methods.

Paper form: when we want to print form for the vendor.

E-mail: when we want to e-mail for the vendor.

Custom fields tab:

To enter custom field for selected vendor. Select the custom fields for maintain vendor window.

History tab:

In history tab we enter the information about the previous purchases

Last invoice Date: we enter the date when we receive purchases for vendor.

Last invoice amount:

And enter the amount of the last invoice.

Last payment Date:

We enter the date when we pay amount for creditor.

Last payment Amount:

And enter the amount of last payment.

How to maintain customer/prospects

After maintaining the charts of accounts we can maintain the customer records.

First we click the maintain button the list will appear and display following.

And then we click the customer/prospects the following window display

I

 General tab:

To enter the all information such as contact, address, telephone no, country and others.

Sales Defaults:

To set up different sales transaction defaults for each customer record, select the sales default. And change this information at different transactions.

Sales Rep:

You can enter the sales representative that has contact with the customer.

G/L Sales Account: 

This relate to the chart of account ready established, in which we have to select account for customer

Open P.O. #: Here you can enter Purchase Order Number 

Ship Via: This relate to foreigner users for send goods to another address

Resale #: If this customer purchases items for resale, enter the resale number here.


Pricing Level: We can choose from various pricing levels in percentage for sale purpose

Terms:Here we can Enter Terms that you company wants to impose on customer sale conditions.

    Delivery method: this option is useful for printing of form or sending E-mail to customer

    Paper form: This option will be useful when you want to print form for sending to the customer:

    E-Mail: This option can be used when company wants to send E-mail to the customer when forms are printed.

   2: CC Sales Rep: This is a check box option which enables software to send automatically an e-mail to the default customer when you send a form to customer. 

                                                                                          Payment Default Tab:

To set up customized receipt settings for each customer record select the payment Defaults tab in the maintain customer/prospects window.

Cardholder's Name: we can add name of customer that written on his/her Credit Card.


Address: we can add information about the customer’s billing address.

City, State, Zip: enter the customer city name and state.

Credit Card Number: Here we enter credit card number of its Customer.

Expiration Date: here we can add information about the expiration of credit card of customer.

Payment Method: Here company can select Payment Method for Receipt cash from its customer.

                            

Customer Fields:

Here we enter the information about the customer.

History:

Customer Since: Here we can enter the date, when we make transaction of sale with your customer

Last Invoice Date: Here we enter the date when we sent invoice to your customer

Last Payment Date: here we can enter the date when you receive amount from your debtor.

Customer Default Information

We click the maintain button and then click the default information the list is appear we click the customers the following window display.

Payment terms tab:

In this we enter the all information about the payment of customer. Payment due in number of days or due on day of next month. Enter the information about the discount.

Account Aging:

In account aging the number of due days is selected. After the  due days the provision of doubtful debts increased. 

 

Customer fields tab:

In this tab we maintain the secondary record of the customers.

Finance charges:

In this the interest is selected if the customer is not pay within the due days. 

HOW TO CREATE CHARTS OF ACCOUNTS IN PEACH TREE ACCOUNTING SYSTEM

Chart of account is the list of accounts which is used to post the various transactions.

Why we want to maintain the chart of accounts

In first step to set up the new company we select the option of build up own company therefore we need to make the charts of account.

First we open the exits company in the Peach tree accounting and then click the maintain option the following window display

Click on the charts of accounts the following window display

First enter the Account ID and then press the tap key the cursor move to the next blank in which description is written and then press the tab key the cursor moves to the account type in which the account type is written.

And after write the all things press Alt+s to save the chart of account the cursor moves to the account ID.

The procedure to write charts of accounts so on.

How we can delete the account in the list of charts of accounts.

First we click the look up button to see the charts of accounts.

Show the charts of accounts

Select the account you want to delete and then click the delete button.

Select the account you want to delete and then click the delete button.

The conformation window display on the screen

If we want to delete the account click the yes and if you not want to click the no. The account will delete.
 After maintaining the charts of accounts we are able to enter the balances in the account we click the button of beginning balances to enter the beginning data

When we click the beginning balances the window of selected period open display following

Select the any one period which is suitable for your company and then click the OK.