Maintain Inventory Items

In Peach tree accounting system we post the transaction of sale and purchase in the inventory items

First click the maintain the list is appear

Click the inventory item the following window display

Item ID:

we enter the item Id the item id is different from different items it is the very sensitive case to enter the id of the items for example B1 and b1 are the id of two different inventory items.

Description:

 We enter the description about the item. The description may be longer for the different sale and purchase transaction.

Price level:

The price level of the inventory item is written the price level is different from the different item.

Last unit cost:

In which we enter the cost of the last unit in the inventory items.

Cost method:

In the perpetual system we use the three methods to record the inventory

FIFO: first in first out
LIFO: last in last out
AVERAGE: average of all

We can select the any one method to record the inventory.

Item type:

We enter the type of the inventory item.

Unit/measure:

Enter the unit and measure of the inventory items .units measure in kg, liter.

Weight:

Enter the weight of the inventory item.

G/L Accounts:

Select the general ledger account of sales, cost of goods sold and inventory in the charts of accounts.

Quantity on SO: enter the quantity of the sales order.

Quantity on PO: enter the quantity of purchase order.

Quantity on hand: enter the quantity of the inventory items on hand

Quantity available: enter the quantity of the inventory items are available for sale and purchase.

Vendor ID: enter the vendor id for the purchases inventory.

Buyer ID: enter the buyer id for the sales inventory.

How to maintain vendor prospects

After maintaining the charts of accounts we maintain the vendor records.

First we click the maintain button and click the vendor

The following window display.

General tab:

In general tab enter the vendor contact, Account no, address, city name and telephone no. etc...

 Purchase Default tab:

To set up different purchase transaction defaults for each vendor record, select the purchase default. And change this information at different transaction.

Purchase Rep:

You can enter the purchase representative that has contact with the vendor.

Purchase Account:

This relate to the chart of accounts ready established, in which we have to select account for vendor.

Ship via: if the goods are purchase foreign country.

Terms: we enter the purchase conditions impose by the vendor.

Delivery method:

These are two delivery methods.

Paper form: when we want to print form for the vendor.

E-mail: when we want to e-mail for the vendor.

Custom fields tab:

To enter custom field for selected vendor. Select the custom fields for maintain vendor window.

History tab:

In history tab we enter the information about the previous purchases

Last invoice Date: we enter the date when we receive purchases for vendor.

Last invoice amount:

And enter the amount of the last invoice.

Last payment Date:

We enter the date when we pay amount for creditor.

Last payment Amount:

And enter the amount of last payment.

How to maintain customer/prospects

After maintaining the charts of accounts we can maintain the customer records.

First we click the maintain button the list will appear and display following.

And then we click the customer/prospects the following window display

I

 General tab:

To enter the all information such as contact, address, telephone no, country and others.

Sales Defaults:

To set up different sales transaction defaults for each customer record, select the sales default. And change this information at different transactions.

Sales Rep:

You can enter the sales representative that has contact with the customer.

G/L Sales Account: 

This relate to the chart of account ready established, in which we have to select account for customer

Open P.O. #: Here you can enter Purchase Order Number 

Ship Via: This relate to foreigner users for send goods to another address

Resale #: If this customer purchases items for resale, enter the resale number here.


Pricing Level: We can choose from various pricing levels in percentage for sale purpose

Terms:Here we can Enter Terms that you company wants to impose on customer sale conditions.

    Delivery method: this option is useful for printing of form or sending E-mail to customer

    Paper form: This option will be useful when you want to print form for sending to the customer:

    E-Mail: This option can be used when company wants to send E-mail to the customer when forms are printed.

   2: CC Sales Rep: This is a check box option which enables software to send automatically an e-mail to the default customer when you send a form to customer. 

                                                                                          Payment Default Tab:

To set up customized receipt settings for each customer record select the payment Defaults tab in the maintain customer/prospects window.

Cardholder's Name: we can add name of customer that written on his/her Credit Card.


Address: we can add information about the customer’s billing address.

City, State, Zip: enter the customer city name and state.

Credit Card Number: Here we enter credit card number of its Customer.

Expiration Date: here we can add information about the expiration of credit card of customer.

Payment Method: Here company can select Payment Method for Receipt cash from its customer.

                            

Customer Fields:

Here we enter the information about the customer.

History:

Customer Since: Here we can enter the date, when we make transaction of sale with your customer

Last Invoice Date: Here we enter the date when we sent invoice to your customer

Last Payment Date: here we can enter the date when you receive amount from your debtor.

Customer Default Information

We click the maintain button and then click the default information the list is appear we click the customers the following window display.

Payment terms tab:

In this we enter the all information about the payment of customer. Payment due in number of days or due on day of next month. Enter the information about the discount.

Account Aging:

In account aging the number of due days is selected. After the  due days the provision of doubtful debts increased. 

 

Customer fields tab:

In this tab we maintain the secondary record of the customers.

Finance charges:

In this the interest is selected if the customer is not pay within the due days.