How to make Quotes /sales order

Quotes: Quotes are usually written for the buyer in which the detail of the product is written

First we click the task button and select the quotes sales order

The following window appear

Customer ID: enter the id of the customer who required information.

Date: enter the date on which the quotes is written

Term: enter the term on which the purchase discount is given to the customer

Quantity: enter the no of product purchase by the customer

Select the item of the product purchase by the customer

Enter the unit price of the product

Enter the total amount of the product purchase.

Press Alt+S or click the save button for save the file.

                                                     Sales order                 

Sales order is maintain when we receive the order of the customer

Sales order is always maintain after the quotes

First we click the task button and select the quotes sales order and go to the sales order

The window will appear

Customer ID: Enter the id of the customer who purchases the product.

Date: enter the date on which the product is sale to the customer.

Terms: enter the term on which the discount is received

Quantity: enter the no of the product purchase by the customer

Enter the id of the product purchase by the customer

Enter the unit price of the product and the total amount is automatic calculate.

Press Alt+S or click the save button for save the file.

How to make assembly in Peach tree

We can make the assembly inventory in Peach tree accounting system

First we click the task button and select the assemblies

              

The following window display

Item ID: click the look up button then select the id of assembly stock

Name: enter the name and reference

Enter the date in the date tab

Enter the quantity on the hand and the quantity to build of inventory

And enter the reason to build the quantity

Press Alt+S or click the save button to save the assembly.

Peach tree – General journal entry

For the recording of entries in peach tree accounting system we use general journal entry. First we click the task button and select the general journal entry

The following window appears.

Enter the date in the date column and enter the reference

The followings are the necessary information to maintain the general journal entries

GL Account

Descriptions

Amount of debit

Amount of credit

We can pass the entry for example the employer paid the salaries.

Salaries expense 2000

        Cash account   2000   

Click the look up button and select the relevant GL Account and enter the amount which is debit and credit.

Click the save button or press the Alt+S to save the general journal entry.

Vendor credit memo

Click on the task option and select the vendor credit memo

The following window appear

This window will open

This window is used to record purchase return, means things that we return back to our vendor. This window contain different option that are as following

Vendor id:

Select the vendor id to whom you want to returned the things and after that add his invoice number

Date:

The date at which you are going to make this document or recording this will be written in the date column.

Credit no:

The credit no will be written for the record.

Term:

In this column the discounted term will be written

When you will select the vendor then the tab will automatically change from “apply to purchase” to “apply to invoice no”

Press Alt+S for save.

How to make payments to vendor and creditors

We enter the payments of the vendor and creditors.

Make the payments on the outstanding purchase invoices

First click the task button and select the payments

Following window display:

Click the look up button and select the vendor who makes the payments

Check is used to pay the outstanding purchase invoices enter the references number of check it is necessary to enter the check number.

Select the date on which payment is paid if the payment make within discount the amount of discount shown

Select the cash account to click the look up button

Cash  

Cash in bank: if the payment is pay in bank

Enter the quantity, item and price per unit.

Amount payment column: Type the amount of payment in the amount payment column

Payment column: Peachtree automatically calculate the amount of payment in the payment column

press ALT+S or click the save button to save the payments

How to save purchase order

We enter the purchase request from the vendor

Before save the purchase order the vendor and inventory item account maintain.

First we click the tasks button and select the purchase order the following window display

Following window appear

First enter the vendor id if the vendor account already maintains click the look-up button and select the vendor

Enter the date if the purchase order is not today.

Enter the quantity of the purchase order and then enter the item id if the item id already maintain select the item and description is shown

Enter the price of the unit which is order and the amount is shown

Enter the purchase order number and it is necessary to enter the data in purchase received.

After entering the all information click the save button the purchase order is save

Maintain Inventory Items

In Peach tree accounting system we post the transaction of sale and purchase in the inventory items

First click the maintain the list is appear

Click the inventory item the following window display

Item ID:

we enter the item Id the item id is different from different items it is the very sensitive case to enter the id of the items for example B1 and b1 are the id of two different inventory items.

Description:

 We enter the description about the item. The description may be longer for the different sale and purchase transaction.

Price level:

The price level of the inventory item is written the price level is different from the different item.

Last unit cost:

In which we enter the cost of the last unit in the inventory items.

Cost method:

In the perpetual system we use the three methods to record the inventory

FIFO: first in first out
LIFO: last in last out
AVERAGE: average of all

We can select the any one method to record the inventory.

Item type:

We enter the type of the inventory item.

Unit/measure:

Enter the unit and measure of the inventory items .units measure in kg, liter.

Weight:

Enter the weight of the inventory item.

G/L Accounts:

Select the general ledger account of sales, cost of goods sold and inventory in the charts of accounts.

Quantity on SO: enter the quantity of the sales order.

Quantity on PO: enter the quantity of purchase order.

Quantity on hand: enter the quantity of the inventory items on hand

Quantity available: enter the quantity of the inventory items are available for sale and purchase.

Vendor ID: enter the vendor id for the purchases inventory.

Buyer ID: enter the buyer id for the sales inventory.